2013-12-05 / Public Notices

Todd County Commissioners

Minutes of the Meeting of the Todd County Board of Commissioners held November 5, 2013

CALL TO ORDER

The Todd County Board of Commissioners met in the Commissioner’s Board Room in the City of Long Prairie, MN on the 5th day of November, 2013 at 9:00 a.m. The meeting was called to order by Chairperson Neumann. The meeting was opened with the Pledge of Allegiance. All members present except for Commissioner Blessing was absent.

APPROVAL OF AGENDA

On motion by Kneisl and seconded by Kircher, the following motion was introduced and adopted by unanimous vote: To approve the agenda with the following additions/ changes:

• Add - Transfer of Funds for Fiberband

• Remove - Discussion of Gourley CUP

• Add - Resignation of Scott VanNorman from the Planning Commission Board

ROUTINE BUSINESS

On motion by Kneisl and seconded by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the October 15, 2013 Regular Board Minutes as read and the Special Board Meeting Minutes held October 21, 2013.

On motion by Kircher and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the Actions of HHS Committee Meeting held October 22, 2013 in accordance with the minutes on file in the Todd County Administration Office.

On motion by Kneisl and seconded by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the Commissioner Warrants #35881 - #36043 in the amount of $155,326.22 for payment on November 8, 2013.

On motion by Kircher and seconded by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the October Auditor Warrant numbers #221167 - #221380 in the amount of $5,651,070.07.

On motion by Kircher and seconded by Kneisl, the following resolution was introduced and adopted by unanimous vote:

GAMBLING PERMIT

FOR BROWERVILLE

SPORTSMAN’S CLUB

WHEREAS, the Todd County Board of Commissioners are establishing their approval for a Gambling Permit for the Browerville Sportsman’s Club through this resolution. RESOLVED, that the Todd County Board of Commissioners approve a one day, Gambling Permit for the Browerville Sportsman Club to hold a raffle on March 2, 2014 at the Clarissa Ballroom located at 19281 Kotter Rd, Clarissa MN.

On motion by Kircher and seconded by Erickson, the following resolution was introduced and adopted by unanimous vote:

A RESOLUTION IN

SUPPORT OF THE

PLAN FOR LION’S

CENTENNIAL PARK

IN GREY EAGLE AND

DIRECTING CONSIDERATION OF A COLLABORATIVE

PARTNERSHIP WITH

THE CITY

WHEREAS, the Todd County Strategic Plan states, in part, (1) we promote collaborative partnerships among communities and organizations within the County, Region and State and, (2) we want our communities to be social, cultural and economic hubs and we support providing excellent infrastructure.

RESOLVED, the Todd County Board of Commissioners declares their support for the plan of the City of Grey Eagle to expand and revitalize Lion’s Centennial Park.

On motion by Kneisl and seconded by Kircher, the following motion was introduced and adopted by unanimous vote: To approve payment of $2,000 to Joanne Johnson consultant for the Fiberband.

On motion by Kneisl and seconded by Kircher, the following motion was introduced and adopted by unanimous vote: To approve the budget request form of transferring $4,000 from the regular salaries and wages from administration to the Fiberband account to pay for the services of JoAnne C. Johnson.

Commissioner Neumann announced the Todd County Historic Courthouse Renovation had been chosen for the Preservation Alliance of MN Award.

SOIL, WATER & CONSERVATION

On motion by Erickson and seconded by Kneisl, the following resolution was introduced and adopted by unanimous vote:

FINAL PLAT APPROVAL “KANDOTA

LANDING”

WHEREAS, Kandota Landing Inc, owner and First State Bank of Sauk Centre, mortgagee. Developer Charles G. Anderson have applied to subdivide property next to Fairy Lake described Government Lot 5, Section 20 and that part of Gov’t. Lot 1, Section 29, all being in Kandota Township, Todd County, and;

WHEREAS, the plat known as “Kandota Landing” consists of fourteen lots and a dedicated public road: Lot 1 thru 14, Block One and Lot 1, Block Two. This property is located within 1,000 feet of Fairy Lake, a Natural Environment (NE) Lake. RESOLVED, the final plat of “Kandota Landing” be approved as presented.

On motion by Kneisl and seconded by Kircher, the following resolution was introduced and adopted by unanimous vote:

FINAL PLAT APPROVAL “SIBELL’S

SUBDIVISION TWO”

WHEREAS, Owner- Developer Darwin Sibell has applied to subdivide property within the shoreland district of Osakis Lake which is classified as a General Development (GD) Lake. Property described as 5.23 acres in Gov’t Lot 3, Section 5, 128N,35W, Gordon Township. RESOLVED, the final plat of “Sibell’s Subdivision Two” be approved as presented.

On motion by Erickson and seconded by Kneisl, the following resolution was introduced and adopted by unanimous vote:

2014-2015 NATURAL

RESOURCES BLOCK

GRANT AGREEMENT

WHEREAS, the State of Minnesota acting through the Board of Soil and Water Resources and Todd County. WHEREAS, BWSR has determined Todd County to be eligible and has selected the grantee to participate in NRBG, and the grantee has agreed to appropriate the required local match and the grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the satisfaction of the State. RESOLVED, that the Todd County Board of Commissioners accept the NRBG funding. FURTHER RESOLVED, that they accept responsible for specific duties as required by the agreement relating to match, reporting and compliance.

On motion by Kircher and seconded by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the resignation of Scott VanNorman from the Todd County Planning Commission alternate for District 5 and to appoint Roger Hendrickson to fill out VanNorman’s term which runs until December 31, 2014 when it would either be re-appointed or changed.

PUBLIC WORKS

On motion by Kneisl and seconded by Kircher, the following motion was introduced and adopted by unanimous vote: To approve accepting the resignation of Mike Wagner as a Public Works equipment operator effective 12/31/2013.

On motion by Erickson and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve accepting the resignation of Luke Wilhelmi as a Public Works equipment operator effective 11/08/2013.

On motion by Kneisl and seconded by Erickson, the following motion was introduced and adopted by unanimous vote: To approve an external advertisement to fill two equipment operator positions at the Public Works Department.

On motion by Kircher and seconded by Kneisl, the following resolution was introduced and adopted by unanimous vote:

AUTHORIZATION FOR

PREPARATION OF

PLANS AND

SPECIFICATIONS FOR THE 2014 COUNTY

CONSTRUCTION

PROGRAM

WHEREAS, the Todd County Public Works Department Proposed 5-Year Road Plan has identified segments of County State Aid Highways, County Roads and Bridges which require construction work to be done in the near future in order to maintain, at its current level, the overall highway system County, and;

WHEREAS, the costs of the proposed work will be paid for with a combination County State Aid Construction Funds, State Bridge Bond Funds, and Local Levy Funds, and;

WHEREAS, the following list of projects have been recommended for inclusion in the 2014 County Construction Program.

County State Aid Highway # 23 - from Trunk Highway # 210 to the Wadena County Line

SAP 077-623-009 Shouldering Widening with Bituminous Overlay and Aggregate

Shouldering Project

County State Aid Highway # 21 - from Trunk Highway #71 to County State Aid Highway #26

SAP 077-621-018 Bituminous Mill and Overlay Project

County State Aid Highway # 44 - from Trunk Highway #71 to Trunk Highway #210

SAP 077-644-001 Bituminous Overlay with Miscellaneous Improvements Project

County Road #62 – from County State Aid Highway #16 to County State Aid Highway #18

CP 14:62 Bituminous Overlay Project

County Road #67 – from County Road #77 to County State Aid Highway #11

CP 14:67 Aggregate Surfacing Project

Various County State Aid Highways and County Roads (Maintenance Projects)

CP 77-14-01 Bituminous Patching and Aggregate Shouldering Project

CP 77-14-03 Pavement Marking Project

Bridge #89958 located on County Road #76

SAP 077-598-025 Bridge Replacement Project

Bridge #89968 located on County Road #78

SAP 077-598-026 Bridge Replacement Project

RESOLVED, that the Public Works Department is hereby directed to prepare the necessary plans and specifications for the above noted projects for inclusion in the 2014 Construction Program.

On motion by Kneisl and seconded by Erickson, the following motion was introduced and adopted by unanimous vote: To approve setting the 2013 Fall Road Meeting for November 26, 2013 at 11:00 a.m. at the Public Works Department.

On motion by Kircher and seconded by Kneisl, the following resolution was introduced and adopted by unanimous vote:

2018 AREA TRANSPORATION

IMPROVEMENT PLAN

TODD COUNTY PROJECT NOMINATION

WHEREAS, the Central Minnesota Area Transportation Partnership (ATP) annually solicits projects for State Transportation Improvement Program (STIP) funding which provides for improvements to the transportation systems, with money requests being project specific.

WHEREAS, the Todd County Public Works Department recommends that the following project be submitted and nominated for inclusion in the 2018 Area Transportation Improvement Plan, which is a prioritized list of transportation projects that the Central Minnesota Partnership recommends for inclusion in the State Transportation Improvement Plan (STIP), County State Aid Highway #12 – from Trunk Highway #287 to Trunk Highway #28 SP 077-612-01X: Bituminous Mill and Overlay Project with Aggregate Shouldering and;

WHEREAS, this project is currently being considered for inclusion in the 2014 Todd County Public Works Department Proposed Five Year Construction Plan.

NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners does herby support the recommendation of the Public Works Department for submittal and nomination of the above noted project and requests said project be included in the State Fiscal Year 2018 Area Transportation Improvement Plan.

SHERIFF’S DEPARTMENT

On motion by Kneisl and seconded by Erickson, the following resolution was introduced and adopted by unanimous vote: ACCEPT QUOTE FROM ZUECHER TECHNOLOGIES FOR MAPPING

SOFTWARE AND

MAINTENANCE

AGREEMENT

WHEREAS, the Todd County Sheriff’s Office would like to update the 911 mapping software for dispatch purposes. WHEREAS, the quote for the 911 mapping software is $16,085 and the quote for the yearly maintenance is $8,670. RESOLVED, that the Todd County Board of Commissioners accept the budgetary quote from Zuecher Technologies for the 911 mapping software. Effective January 1, 2014.

HEALTH & HUMAN SERVICES

On motion by Kircher and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To accept the 2014 fee schedule for the Environmental Health Program. (Fee scheduled available in the Administration Office.)

On motion by Kircher and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the 2014 Sanitarian Services Contract with Morrison County for CY 2014. (Contract on file in the Administration Office.)

On motion by Erickson and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the Interim Emergency Environmental Health Services Contract with Stearns County for CY 2014. (Contract on file in the Administration Office.)

On motion by Kneisl and seconded by Kircher, the following motion was introduced and adopted by unanimous vote: To accept the retirement notice of Linda Rapatz, last work date of Dec 13, 2013 and to pay out severance benefits per county policy.

On motion by Kircher and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To waive the waiting period of 90 day and severance payout time policy and authorize Human Resources to begin recruitment, interviewing, and recommending to hire to fill the future vacancy for the Social Worker vacancy.

On motion by Kneisl and seconded by Kircher, the following motion was introduced and adopted by unanimous vote: To accept the retirement notice of Noreen Zollar, last work date of Dec 30, 2013 and to pay out severance benefits per county policy.

On motion by Kneisl and seconded by Erickson, the following motion was introduced and tabled by unanimous vote: Motion tabled until the job description for the Confidential Support Position can be re-evaluated at the next work session.

On motion by Kircher and seconded by Erickson, the following motion was introduced and adopted by unanimous vote: To remove the 2014 budget allocation in the amount of $17,100 for the UMN Extension Local Foods position.

SOLID WASTE

On motion by Erickson and seconded by Kircher, the following resolution was introduced and adopted by unanimous vote:

MARKET PRICE FOR

THE SOLID WASTE

MANAGEMENT TAX

WHEREAS, the solid waste management tax requires political subdivisions to identify by resolution a market price if the political subdivision: Subsidizes the cost of service at a facility. THEREFORE, the County of Todd declares a market price of $65 per ton and the Morrison County Landfill.

HUMAN RESOURCES

On motion by Kneisl and seconded by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the Personnel Committee recommending movement of the Lead Equipment Operator position in the Solid Waste Department from Grade 16 to Grade 17 effective immediately with retro-active pay to the incumbent to May 1, 2012.

On motion by Kircher and seconded by Erickson, the following motion was introduced and adopted by unanimous vote: To accept the resignation of Mary Ann Woeste, Payroll Specialist/ Extension Office Manager Position effective December 30, 2013.

COMMISSIONER’S REPORT

Commissioners Kneisl and Neumann attended the District 4 Meeting in Elbow Lake. Neumann requested a meeting regarding the no net gain process with the Townships, DNR, State Representatives and Pheasants Forever for December 12, 2013 at 7 p.m .in the County Board Room.

ADJOURN

Commissioner Neumann recessed the meeting until November 19, 2013 at 9:00 a.m.

Vendor Name $ Amount
CENTRA CARE HEALTH
SYSTEMS
LONG PRAIRIE 2,454.30
CENTRAL
SPECIALTIES INC 27,841.28
CONTECH CONSTRUCTION PRODUCTS
7,695.13
DIAMOND TOWER
SERVICE INC 6,275.00
ECKMAAHS &
ASSOCIATES, LLC 3,759.63
FLEET SERVICES
DIVISION 10,831.56
HILLYARD 3,239.83
MENCH/JAMES 3,450.00
MORRISON CO PUBLIC
HEALTH SERV 15,657.65
SPANIER WELDING 16,205.00
VEOLIA ENVIRONMENTAL
SERVICES LLC 5,032.17
Payments less than $2,000
52,884.67
Final Total $155,326.22

Auditor Warrants
Vendor Name Amount
AMERICAN HERITAGE
BANK 54,730.93
CITY OF LONG PRAIRIE 9,472.11
COMPUTER
PROFESSIONALS 4,297.82
LONG PRAIRIE
SANITARY SERVICE 2,123.72
MN DEPT OF FINANCE 7,009.00
MORRISON COUNTY 56,563.00
NORTHERN BUSINESS
PRODUCTS 2,798.45
RANDALL/CLARENCE 5,525.00
REGENTS OF THE
UNIV OF MN 30,133.14
TODD COUNTY DAC 3,329.75
VERIZON 3,069.95
Payments less than $2,000
10,507.07
AMERICAN HERITAGE 6,329.33
CONTEGRITY
GROUP INC 4,348.06
EAGLE CONSTRUCTION
CO., INC 37,354.00
FRANSEN
DECORATING, INC 8,300.61
GUSTAFSON
MECHANICAL INC 21,859.50
JOHNSON CONTROLS 4,630.30
MIDSTATE TITLE CO 14,630.00

MIRAN CREEK
FURNITURE INC 15,335.97
MN UI 4,203.00
PEMBERTON SORLIE 3,776.40
PIPE CREEK
CONTRACTING, INC 3,100.00
RAINBOW RIDER 5,000.00
RIKE-LEE
ELECTRIC INC 11,352.50
Payments less than $2,000
6,798.00
ANOKA CO
GOV’T. CENTER 16,456.50
GESSELL AUTO
SALES & SERVICE 14,150.68
LONG PRAIRIE OIL
COMPANY 30,527.92
ZAYO ENTERPRISE
NETWORKS 3,252.40
Payments less than $2,000
8,654.95
AMERICAN
HERITAGE BANK 705,223.27
BIG SWAN LAKE
IMPROVEMENT DIST. 5,869.01
CITY OF BERTHA 62,951.89
CITY OF BROWERVILLE 85,874.71
CITY OF BURTRUM 7,579.86
CITY OF CLARISSA 81,235.72
CITY OF EAGLE BEND 100,185.23
CITY OF GREY EAGLE 46,511.76
CITY OF HEWITT 25,186.13
CITY OF
LONG PRAIRIE 349,437.95
CITY OF OSAKIS 76,116.91
CITY OF STAPLES 328,546.00
CITY OF WEST UNION 6,200.84
REGION V DEVELOPMT
COMMISSION 7,382.43
SAUK RIVER WATER
SHED DISTRICT 42,043.74
SCHOOL DIST 213 289,092.86
SCHOOL DIST 2170 203,363.54
SCHOOL DIST 2753 801,346.38
SCHOOL DIST 2759 94,068.33
SCHOOL DIST 486 143,860.53
SCHOOL DIST 487 2,844.74
SCHOOL DIST 740 50,505.66
SCHOOL DIST 743 243,817.87
SCHOOL DIST 786 118,281.80
SCHOOL DIST 787 109,226.10
SCHOOL DIST 789 6,086.48
SCHOOL DIST 790 6,982.23
SCHOOL DIST 818 7,180.13
TOWN OF BARTLETT 15,348.25
TOWN OF BERTHA 20,372.34
TOWN OF BIRCHDALE 59,964.14
TOWN OF BRUCE 44,230.45
TOWN OF BURLEENE 15,686.02
TOWN OF
BURNHAMVILLE 57,494.58
TOWN OF
EAGLE VALLEY 26,417.88
TOWN OF FAWN LAKE 45,261.19
TOWN OF GERMANIA 15,423.13
TOWN OF GORDON 40,684.03
TOWN OF GREY EAGLE 99,140.80
TOWN OF HARTFORD 30,508.63

TOWN OF IONA 9,488.81
TOWN OF KANDOTA 37,697.45
TOWN OF LESLIE 59,894.79
TOWN OF LITTLE ELK 20,356.78
TOWN OF LITTLE SAUK 44,218.38
TOWN OF
LONG PRAIRIE 42,187.20
TOWN OF MORAN 23,598.97
TOWN OF REYNOLDS 19,040.22
TOWN OF
ROUND PRAIRIE 44,756.24
TOWN OF STAPLES 59,158.52
TOWN OF STOWE
PRAIRIE 23,133.24
TOWN OF TURTLE
CREEK 27,353.13
TOWN OF VILLARD 47,648.99
TOWN OF WARD 30,576.90
TOWN OF WEST UNION 14,655.16
TOWN OF WYKEHAM 13,467.61
Payments less than 2000 2,357.20
CARD SERVICES
COBORNS 2,401.86
ESRI 4,360.50
FLEET SERVICES/
WEX BANK 7,103.60
GENE-O’S COUNTRYSIDE 4,597.28
LONG PRAIRIE OIL
COMPANY 2,341.12
NORTHERN STAR
COOP 3,841.09
PETERS & CHURCHWELL 3,770.00
RESOURCE TRAINING
AND SOLUTIONS 209,120.00
Payments less than $2,000
6,791.43
Final Total $5,651,070.07

On a motion by Kircher and seconded by Kneisl, the preceding minutes of the County Board meeting held November 11, 2013 were duly approved by a unanimous vote of the Todd County Board of Commissioners at the Regular Board Meeting held on November 19, 2013.

Witness my hand and seal

Randy Neumann,
County Board
Chairperson

Karen Busch,
Todd County
Auditor-Treasurer

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